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I had an interesting meeting with a customer last week regarding the use of social networking. This is a large broker dealer with several thousand financial advisors across the country.


The IT department is getting pressure from the business users to allow the use of Facebook, LinkedIn and Twitter all of which they currently block. When I asked them why the business units wanted access to these sites, they gave me three reasons:

  1. The financial advisors are telling them that referrals they get through Facebook and LinkedIn tend to convert to clients at a much higher rate than any other channel. This resonated with me - at FaceTime we constantly remind our salespeople to leverage their social networks for prospecting. It is well know that human beings are tribal by nature and are more likely to respond to someone who is "connected" to them in someway - even when you have millions of connections!
  2. Their marketing group is focused on the 35-45 year old demographic since this is where people hit the peak of their earning power and start thinking about financial planning. Getting clients in their late thirties means you can hang on to them 20-30 years. Turns out that the over-35 demographic is the fastest growing user group at Facebook and the largest segment for both LinkedIn and Twitter.
  3. Finally, the company is finding that their ability to recruit at college campuses and MBA schools is enhanced by their Facebook and Twitter presence. As we all know, college kids live with these technologies and businesses that block access are seen as old school.


I am hearing similar reasons from other customers across all industry groups. Enterprises are recognizing the power of social networking to recruit new customers, stay in touch with existing customers and enhance communication with their employee base.


Of course there are several challenges that need to be overcome. In a survey FaceTime conducted in June of this year, organizations identified their top three concerns as content leakage, regulatory and corporate compliance and reputation damage.

"I am not worried about the guy who wants to steal information" the IT manager at a large services firm said to me. "I am worried about mistakes. People don't realize that competitors can also see your status update on LinkedIn and if you're talking about working on a particular project, you've just told the world." The inadvertent leakage of content is a common concern among the security managers I speak with.

On the compliance front, regulatory authorities are increasingly focusing on the use of these networks within regulated industries such as financial services, energy and healthcare. For example, FINRA, the Financial Industry Regulatory Authority, recently formed a Social Networking Task Force to look into the compliance challenges posed by social networking sites.

Finra CEO Rick Ketchum said, at the SIFMA Annual Meeting "Social networking sites such as Facebook or LinkedIn provide new ways to connect, inform and interact with customers... They also raise new regulatory challenges. For example, as currently designed they may not allow you to archive and maintain the communications on your own books and records."

 

Reputation damage is another concern for large enterprises. How do you track what employees and customers are saying about your company? The CIO of an electric utility company noted that they used Twitter to communicate information about outages and other emergencies to their customer base. "I worry that a disgruntled employee or customer could hijack our Twitter account and start spreading misinformation".

 

Another customer, a large bank that ran into some problems integrating an acquisition, talked about how customers were blasting the bank on Facebook and Twitter. "Because we block the use of these sites within our company, we were caught off-guard and didn't understand how we should respond to these comments." The IT manager noted. "Our marketing group is now formulating a strategy on how to leverage these platforms. We need to be more savvy about these channels."

 

Notwithstanding the challenges, it is clear that enterprises recognize the value of these sites and are motivated to overcome them. (Shamefaced sales pitch follows) FaceTime recently announced USG 3.0 which is designed to address these challenges and allow enterprises to leverage the benefits of social networking.

 

I would be interested in hearing your views on the use of social networking in your business. Do you agree with the above reasons? Are there other reasons?

This week we announced a major update to IMAuditor. The most significant new capabilities are around data leak prevention, and it got me thinking about how our business has shifted over the past few years. 

 

FaceTime first introduced its IMAuditor software in 2001, half a lifetime ago in Internet terms. At the time, it became the standard by which banks monitored and recorded conversations their employees (mainly traders) were having over IM to comply with SEC regulations. Over the past seven years, we've refined and advanced the product to stay ahead of the changing Internet and changing employee behavior. Today, employees routinely communicate over social networking sites like Facebook and LinkedIn, use Web-based file sharing sites like SlideShare and transfer information with P2P file sharing software such as LimeWire. That's the nature of the New Internet.

 

This also means that setting and enforcing policies for information is more complex than ever... hence, constant updates to IMAuditor. 

 

In parallel, it's been interesting to observe how my conversations with customers have changed over the past four years that I've been CEO of FaceTime. Foremost, our customer base itself has changed: from primarily financial services companies to large enterprises in general. And, the primary concern has shifted from regulatory compliance to security and integrity of enterprise data. Most interestingly, new triggers and pain points have emerged - from AIM to Facebook, from Napster to Skype.  As employees bring new Web 2.0 applications onto the enterprise network, protecting the organization against data leaks over these new channels is overtaking concern about incoming malware.

 

Something else is changing too: companies have started to realize that blocking these new Internet applications is not a solution. Especially in the case of IM, companies have seen the value of real-time communications and are rolling out unified communications suites like Microsoft OCS and IBM/Lotus/Sametime in an effort to realize these new productivity gains. And now, when savvy IT mangers discover that consumer-based applications like public IM or Facebook are in use on their networks, they realize that what they need is not a blocking mechanism but a good policy and some gentle reminders that help enforce it.

 

Don't get me wrong - I'm not saying you should not trust your employees. But I've believed for some time that the biggest security threat to the organization doesn't come from the outside, it comes from the company's own employees. Not because people are malicious, but because people are people.

 

Last month, we commissioned Osterman Research to survey IT managers about their concerns for information leakage, as well as their preparedness to prevent it in their organizations. The most interesting data point for me is that more IT managers are concerned about unintentional or accidental information leaks than they are about intentional leaks or data loss from malware. Surprised?

It appears that social networking is everywhere these days, and especially on the enterprise network.  We've unveiled an update to our Unified Security Gateway today, which allows IT managers to control, monitor and report on which applications employees are using within Facebook -  over 20,000 applications today. We truly believe that social networking can be a productive business tool, and customers are asking for help as they work to understand it and how to apply it to their business.

 

As the WSJ's Business Technology blog commented, some people are still skeptical of how social networking helps businesses.  I know I use LinkedIn as my key address book for professional contacts, and know I would be less productive without it.  How are you using social networking to do your job?   We've heard from customers in energy, pharmaceuticals and financials among others that their employees are using it - in some cases it's the HR teams to run informal background checks on new hire candidates.

 

We'll be asking some of these same questions to IT professional at the RSA conference and plan to report back here what we've learned.  Speaking of RSA, it didn't get off to a great start for attendees en route from Heathrow.  Our own Chris Boyd, Director of Malware Research at FaceTime, blogs and shares photos here on a terrifying flight.  Glad to report he's arrived safely in San Francisco.

 

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